Monday November 28 2016 Florida Palm Logo-PDF Free Download

Monday November 28 2016 Florida PALM logo

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Georgia Collaboration Meeting 11/28/2016 3. Florida PALM logo 2013 GAA Proviso set forth the requirement that a study (the FLAIR Study) be performed to provide recommendation on one of four options to either enhance or replace FLAIR. The FLAIR Study was released in March 2014. The conclusion of the FLAIR Study was that the State of Florida should pursue the replacement of FLAIR and CMS with a ...



COLLABORATION MEETING
State of Georgia
Monday November 28 2016
Florida PALM Project Overview
Current State
The State s main Accounting and Financial Management Applications
FLAIR Florida Accounting Information Resource System
The State s accounting and financial system used by 34 agencies
The core technology for FLAIR was developed in the 1970s and implemented in the 1980s
More than 400 compensating systems and agency unique processes interface with or
perform additional functions that FLAIR may not do the way the agency would like or does
not do at all
CMS Cash Management System
A collection of business systems used to manage the State s treasury functions
Built on solid but older technology
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview
The FLAIR Study
2013 GAA Proviso set forth the requirement that a study the FLAIR Study
be performed to provide recommendation on one of four options to either
enhance or replace FLAIR
The FLAIR Study was released in March 2014
The conclusion of the FLAIR Study was that the State of Florida should
pursue the replacement of FLAIR and CMS with a Commercial off the Shelf
COTS Enterprise Resource Planning ERP solution for the financial
management processes to support the constitutional obligations of the CFO
The 338 page FLAIR Study provides very detailed analysis and information
including recommendations for many aspects of project planning
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview
Project Vision
Implement a statewide financial management
system that enforces standardization acts as a
scalable foundation to evolve as business needs
change and positions Florida for future innovation
as it considers true enterprise wide solution
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview
Solution Goals
Reduce the state s risk exposure by harnessing modern financial
management technology built on the premises of scalability flexibility
and maintainability
Improve state and agency specific decision making by capturing a
consistent and an expandable set of data
Improve the state s financial management capabilities to enable more
accurate oversight of budget and cash demands today and in the future
Improve productivity reduce operational complexity and increase
internal controls by enabling standardization and automation of
business processes within and between DFS and agencies
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview
Project Organization
SDS Systems Data Strategy Project
Technology
PMO Project Management Office
combined with the procurement Track identified
in the FLAIR Study
BPS Business Process Standardization
OCM Organizational Change Management
combined with the workforce
transformation Track identified in the FLAIR People Process
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview 8
Governance Jeff Atwater
Chief Financial Officer
Regulatory and Robert Kneip
Executive Office of the Division of Information
Human Resources Licensing Agency Chief of Staff
Governor Services
Committee Member Administrative Services Committee Chair and
Committee Member Committee Member
Director Executive Sponsor
Committee Member
Executive Office
of the Purchasing Department of Treasury Accounting Auditing
Governor LAS PBS Committee Member Committee Member Committee Member
Environmental
Committee Member
Protection
Executive Office of Department of
Management Services Accounting Auditing Accounting Auditing
the Governor
Committee Member Committee Member
An Agency Health Care Agency
Administrative Services Administrative Services SUNTAX Accounting Auditing
Director Director Committee Member Committee Member
Committee Member Committee Member
Department of Department of Department of Department of Financial Services
Transportation Children and Families Revenue
Executive Steering Committee
Danielle Kosberg
Melissa Turner IV V Support
Project Director Staff
Project Director
Charles Ghini
Paul Whitfield
Chief Information
Deputy CFO
Eric Adair Angie Robertson David Gilmore Carolyn Hicks
SDS Manager BPS Manager PMO Manager OCM Manager
Christina Smith
Director of Bert Wilkerson
Accounting and Director of Treasury
SDS Track BPS Track PMO Track OCM Track
Staff Staff Staff Staff
Project Sponsors
Florida PALM Project Team
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview
Project Phases
Florida PALM Project Phases
Pre Design
Development and
Implementation
Design Development and Implementation Phases
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview
Process Areas
Accounts Receivable Billing to Receipt ARB billing and receiving
Asset Requisition to Disposal A2D recording depreciating and
reporting on assets
Budget Preparation to Reversion BUD budget management lifecycle
from request to reversion
Cash In Flows to Out Flows CSH verifying deposits reconciliation
tracking receipts and warrants and cash reporting
Grant Application to Closeout GAC establishing managing and
reporting on grants
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview
Process Areas
Payroll Hire to Separation PAY financial transactions related to
accounting for employee salary and benefits
Procurement to Payment P2P purchasing and paying for goods and
Project Development to Closeout PJT establishing managing and
reporting on projects
Record to Report R2R establishing ledger coding and record keeping
through financial reporting
Treasury Management TRM treasury functions required to manage
and maintain custody of cash and investment resources
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview FY 2014 2015
Selected Project Timeline
March 2015 April 15 May 15
September 2014 First OCM Trak Team Level 2 Requirement
First BPS Track Team Member Assigned Workgroups Conducted
Member Assigned
February 2015 June 2015
September 2014
BPS Contractor On board Level 2 Workshops Project Support
First Project Team Conducted
April 2015
Member Assigned
April 2014 First SDS Track Team
FLAIR Study Member Assigned
Released October 14 February 15 Collaboration and
Level 1 Requirements Workgroups Communications
Procurement and
ITN Support
Oct 2014 Jan 2015 Apr 2015
Jul 2014 Jun 2015
Business Process
March 2015
Procurement Support Standardization and
PMO Support 1
Contract Executed Legal Counsel Requirements
Contract Executed
September 2014
First PMO Track Team
March 2015
Member Assigned
SSI Procurement
Support Executed
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview FY 2015 2016
Selected Project Timeline October 2015
FY 2015 2016
Collaboration Strategy
January 2016
September 2015 November 15 November 15 December 2015 Communications April 2016
Level 2 and Functional Technical Requirements Collaboration Plan Accepted 1st ESC Meeting
Requirements Review Workgroups Conducted Strategy
Workshops Conducted Update
September 15 September 15 May 2016 Project Support
March 2016 Drat Payroll
Level 2 And functional SDS Enterprise
Requirements Workshops Requirements Completed
Architect Contract
Conducted Executed
August 2015
October 2015
Collaboration and
IV V Contract
Technical Kickoff January 2016 June 2016 Communications
Meeting Conducted IV V Assessment 2nd ESC Meeting
Report Issued
Procurement and
ITN Support
Oct 2015 Jan 2016 Apr 2016
Jun 2016 Business Process
Standardization and
August 2015
June 2016 Requirements
Vendor Forum
September 2015 December 2015 February 2016 Business Requirements
Phase I PMP IV V Assessment IV V Assessment Workshops
Rollout Completed Report Issued Report Issued
August 2015 March 2016
PMO Support 2 Collaboration Strategy
Contract Executed January 2016 Update
October 15 November 15 Continuous Improvement
August 2015 Functional Requirements Plan Developed
ERP Support Legal Workgroups Conducted
Counsel Contract
Executed November 2015
IV V Assessment
Report Issued
Georgia Collaboration Meeting 11 28 2016
Florida PALM Project Overview FY 2016 2017
Selected Project Timeline
Business Case
Contract Executed
July 2016 Project Support
Business Case
Kickoff November 2016
ITN Released
August 2016 September 2016
Collaboration and
OCM Support ESC Approved Communications
Contract Executed Business Requirements
Procurement and
ITN Support
Oct 2016 Jan 2017 Apr 2017
Jul 2016 Jun 2017
Business Process
Standardization and
October 2016
Requirements
3rd ESC Meeting
ESC Approved
Solicitation Documents
Launched New November 2016
Project Website Business Case
Georgia Collaboration Meeting 11 28 2016
myfloridacfo com FloridaPALM


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